Step-by-Step Guide to Claiming HRDC Funds

If you’re a Malaysian employer, you’ve probably heard of the Human Resource Development Corporation (HRDC) levy. Each month, eligible companies contribute to this fund with the promise of gaining access to training grants designed to upskill and reskill employees.

But here’s the surprising truth: many businesses don’t claim their HRDC funds back. This means they’re paying into the system but never reaping the benefits—effectively losing money while competitors invest in employee growth.

The good news? The HRDC claim process is far simpler than most think. With the right guidance, you can transform unused levy contributions into certifications, skilled employees, and long-term competitive advantage.

This step-by-step guide walks you through how to claim HRDC funds, highlights common pitfalls to avoid, and shows how P10X Academy supports employers throughout the process.

Step 1: Confirm Your Company’s HRDC Eligibility

Before you even start claiming, you need to know if your company is eligible under HRDC. Many employers are surprised to learn that not every business is automatically covered. Eligibility depends on your industry sector, company size, and employee payroll contributions. 

For example:

• Industry Sector – Companies in certain sectors are automatically registered under the HRD Act.
• Number of Employees – Employers with 10 or more Malaysian employees are generally liable.
• Levy Payments – Contributions are calculated based on a percentage of employees’ monthly wages.
  

If your company is already contributing, you’re entitled to claim. If you’re not sure, P10X Academy can help you verify your HRDC eligibility quickly and accurately.

Step 2: Identify HRDC-Claimable Training

Here’s where many employers get confused. Not all courses are eligible for claims. To qualify, training must be conducted by an HRDC-registered training provider offering approved programs.

Choosing the right training is critical. You don’t want to risk rejection because of a non-registered provider. That’s why P10X Academy makes things easier. Every program we offer is fully HRDC-approved, covering:

• Short upskilling courses (car detailing, wrapping, PPF, tinting)
• Reskilling modules for employees adapting to new roles
• Structured certifications under SLaBP (TVET pathways)
  

This ensures your levy contributions are spent on high-quality, accredited training that delivers measurable results for your workforce.

Step 3: Apply Through eTRIS

With the training program identified, the next step is applying through eTRIS (Electronic Training Information System)—HRDC’s official online portal. This step often intimidates employers, but the process is actually clear if done properly.

Here’s how it works:

1. Log in using your company’s HRDC account.
2. Submit Training Grant Application with course details, provider information, and participant list.
3. Upload Supporting Documents – proposal, trainer profile, course outline, and quotation.
4. Wait for Approval – typically processed within a few working days.

💡 Pro Tip: Submit your applications 2–3 weeks before training to avoid delays.

At P10X Academy, we help clients navigate eTRIS step by step—ensuring nothing is missed, documents are prepared correctly, and approvals are obtained without stress.

Step 4: Conduct the Training

After approval, the exciting part begins—the training itself. This is where employees gain the skills, knowledge, and confidence that will directly benefit your company.

At P10X Academy, training is designed to be practical and impactful. We provide:

• Hands-on sessions in real automotive aesthetics settings
• Certified trainers with years of industry experience
• Comprehensive training kits and materials
• Documentation support (attendance, reports, evaluation forms) so you’re HRDC-compliant

The goal is simple: your employees leave with skills they can apply immediately to improve your business operations.

Step 5: Claim Reimbursement

Once the training is complete, the final step is getting reimbursed. This is the stage many employers look forward to—because it means you’ve essentially trained your staff at little to no cost.

Here’s the process:

1. Submit all required proof to HRDC: attendance list, invoices, evaluation forms, and reports.
2. HRDC verifies the documents.
3. Training fees are reimbursed to your company.
   

The result? Your company enjoys top-tier training with minimal out-of-pocket costs, while your employees walk away with certifications and upgraded expertise.

Common Mistakes Companies Make

Even though the HRDC step-by-step process is straightforward, many companies run into issues. Here are the most common mistakes to avoid:

• Not using an HRDC-registered training provider (leading to rejection).
• Incomplete applications with missing documents.
• Submitting applications too late, risking approval delays.
• Failing to track attendance properly during training.

The result? Wasted time, delayed claims, and sometimes, lost eligibility.

At P10X Academy, we eliminate these risks. Our admin team ensures every detail—from application to documentation—is handled correctly.

Why Partner with P10X Academy for HRDC Claims

Choosing the right training provider is crucial. At P10X Academy, we don’t just deliver training—we partner with you to ensure your HRDC claims succeed.

Here’s what sets us apart:

• Government-certified (JPK-accredited) — guaranteeing HRDC-claimable programs.
• Specialists in automotive aesthetics — PPF, tinting, wrapping, detailing, and business management.
• Tailored training options — from short courses to structured TVET certifications.
• End-to-end HRDC support — we guide you from application through reimbursement.
  

Our role goes beyond teaching. We act as your trusted HRDC partner, helping you unlock the full potential of your contributions.

Conclusion

Claiming HRDC funds is not a burden—it’s an opportunity. Every month you contribute, money is waiting to be used. Ignoring it means losing valuable resources, while claiming it means gaining skilled employees, stronger retention, and long-term competitiveness.

By following this step-by-step guide and partnering with P10X Academy, you can unlock the full potential of your HRDC contributions and transform them into real business results.

Contact P10X Academy today and let us take care of the HRDC process for you—so you can focus on growing your business.

FAQ

1. How do I know if my company is eligible for HRDC claims?
Eligibility depends on your industry, employee count, and payroll. If you contribute to HRDC, you’re entitled to claim. Contact P10X Academy and we’ll confirm your status for free.

2. What documents are required for an HRDC claim?
Typically: training proposal, trainer profile, course outline, quotation, attendance records, and evaluation forms. Don’t worry—we prepare everything for you.

3. How long does HRDC approval take?
Usually a few working days, provided all documents are complete. Apply at least 2–3 weeks before training to avoid issues.

4. Can I claim any course under HRDC?
No. Only courses from HRDC-registered training providers are eligible. All courses at P10X Academy are fully HRDC-claimable.

5. What happens if I don’t claim HRDC funds?
Your contributions remain unused, meaning you lose money while competitors strengthen their teams with subsidized training.